Collaborate with your vendors using Emails, Their tool of choice!

Zero client installation, Zero time vendor onboarding, Zero resources wasted.

Can you relate to the following?

Your goal is to make sure that the items you purchased will arrive on time. To do so, you must make sure your suppliers acknowledge, up front, the PO sent to them.

Solutions such as:
– Supplier portal costs the company dearly and yields burden over the supplier. suppliers need to log-on to the company’s supplier-portal whenever interaction is needed.
– E-invoicing services are expensive and still force the suppliers to key-in everything twice. Supplier onboarding involves money transactions and is time-consuming.
– EDI screens out those not sophisticated-enough suppliers who do not have the required infrastructure.
– Calling suppliers by phone is time-consuming and the supplier acknowledgment could not be authenticated.

How does PO collaboration for SAP solve it?

When a PO assigned to the PO-Collaboration process, is released (T-code ME9F – Message Output: Purchase Orders), an email is sent to the corresponding supplier. The mail contains:
HTML Message asking the supplier to take action along with a table describing the PO items,
The PO layout is attached to the mail
An HTML form with the list of items enabling the supplier to split lines and update delivery dates.

In most cases, the supplier approves the PO content – both quantities and delivery dates. In this case, the Confirm button should be pressed sending back to SAP the authentified supplier’s acknowledgment. Back in SAP, this reply is registered and the PO confirmation tab is filled accordingly.
Should the suppliers request to change the PO terms (quantities/delivery dates), the HTML form is to be invoked. Using the split button together with the date/quantity pickers, the request is formalized. Remarks at item level could be entered as well. Pressing the Send button, ship the request back to SAP.
The buyer will review the supplier request in the PO Collaboration Monitor. In case the request is acceptable, the data will be, yet again, registered in the PO confirmation tab.

Reverse Advance Shipping Notice (ASN)
Couple of weeks ahead of the shipping date (configured at SAP side per supplier/material), the PO Collaboration will send the supplier an email. In this email, the supplier is requested to re-confirm the delivery dates as appeared in the PO. By pressing the Confirm button, the supplier confirmation is logged into the buyer’s monitor.

See it in action!

FEATURES

  • Upon PO approval, auto-send of PO relevant data to Supplier along with other related stakeholders
  • In case Supplier approves the PO, the confirmation will be automatically loaded onto the PO confirmation tab in SAP
  • Any  Supplier’s  changes  (in terms of dates and quantities) will be loaded to SAP upon buyer’s approval

Connect your suppliers, instantly, and have them keep your SAP up-to-date.

No effort and No Data entry

Get in sync with your Suppliers

Get accurate and up-to-date visibility of your delivery schedule.

Zero time Supplier on-boarding

Integrate all of your suppliers in no time and no effort.

Collaborate with your Suppliers

Boost your suppliers’ satisfaction

Supplier gets a PO Confirm email

  1. The email is automatically sent upon Message Output
  2. The email body contains texts along with PO details
  3. The organization PO layout is attached

Painless supplier reply

  1. Supplier may Confirm PO or request modifications
  2. Confirm yields automatic confirmation @SAP
  3. HTML attachment allows a request for modification

Buyer Approves/Rejects Request

  1. One-Stop-Shop monitor for buyer
  2. Buyer Approves/Rejects/Modifies Request
  3. Approved requests materialized as confirmations

OUR CUSTOMERS

  • '97% of our suppliers take an active role in the process'
    We have just got the audit results of the PO Collaboration process. The numbers are staggering, no less!
    97% of our suppliers take an active role in the process. 80% of the processes end with suppliers' confirmation, namely confirmations are automatically updated w/o our buyers' intervention.
    16% of the processes end up with buyer-supplier negotiation via the PO Collaboration monitor. Many of them in a single round-trip.
    Only 4% of the processes were manually resolved. The thing is that we have learned much from those manual processes as in eight out of ten cases, we failed to convey a clear picture of our needs to the supplier.
    Orly Shyman
    Orly Shyman Senior Business Analyst at TowerJazz
  • 'Things are done in the most simple and intuitive way possible'
    The thing I like most about the PO Collaboration is its simplicity.
    This tool addresses a real problem using the most simple approach. Whenever human intervention is needed (buyer and vendor alike) it's done in the most simple and intuitive way possible.
    This way, it takes me less than 5 minutes to explain to a vendor how to operate the system - at the end of the day, it's plain email.
    Ami Yacobovitz
    Ami Yacobovitz SAP MM PP Delivery Manager at Netafim
  • 'PO Collaboration process could not get more effective'

    We spend 20% the time and resources we had spent before PO Collaboration was installed. Nowadays, our resources (only 20%) are addressing exactly those 5% problematic POs, focusing on problem-solving only. The stunning fact is that the 80% saved resources were previously wasted on futile phone calls with suppliers and endless data typing, trying to sync back our SAP ECC system.

    All in all, the PO Collaboration process could not get more effective.
    Amit Hod
    Amit Hod Software Engineer - MIS analyst at Camtek

PO Collaboration is developed by a group of former SAP employees.

Some of us have started over 20 years ago with SAP R/3 4.0B. We keep pushing SAP’s state of the art technology forward.

We deeply understand the power of SAP and its huge potential for running organizations. But we also believe in simplicity and easy to implement and to use solutions.